TASS-RMS · Paperless Meeting System

Overview

TASS-RMS (Room Management System) is a comprehensive digitalization platform for enterprise and government meeting rooms. The system eliminates paper from critical meetings while raising security and decision-making speed.

Core modules

• Meeting management: Schedule meetings, auto-send invitations via email + Calendar, sync with Outlook/Google Calendar.
• Confidential documents: Store and distribute meeting documents with AES-256 encryption, viewer watermark, auto-expire after meeting.
• E-voting: Multi-mode (public / secret / weighted) with PKI digital signature compliant with EU eIDAS and VN-CA.
• Smart attendance: Dynamic QR code, face recognition, remote attendance for hybrid meetings.
• AI-generated minutes: Vietnamese speech-to-text with 95%+ accuracy, auto-summary of key points and action items.
• Admin dashboard: Meeting frequency reports, attendance rates, department performance, Excel/PDF export.

Enterprise-grade security

• End-to-end AES-256 encryption for sensitive documents
• 2FA mandatory for admin accounts
• Complete audit log of every action (access, download, vote)
• On-premise deployment keeps data inside the organization
• ISO/IEC 27001:2022 compliant and VN Decree 13/2023

System integration

TASS-RMS integrates with your existing IT infrastructure: Active Directory / LDAP for SSO login; Microsoft Office 365 and Google Workspace for calendar and documents; Cisco Webex, Microsoft Teams, Zoom for video conferencing; HR systems for automatic attendance.

Deployment scale

Fits meeting rooms from 10 people to 500+ participant halls. Multi-tenant architecture lets one instance serve multiple departments / branches with independent permissions. Performance verified at 10,000+ documents per meeting and 500+ concurrent voters.

Notable customers

50+ large organizations use TASS-RMS, including: BIDV (200 meeting rooms system-wide), HCMC People's Committee (15 integrated meeting rooms), EVN (National Grid Control Center), and many central and local government agencies.